Diwan User Manual Generation Automation

Automation Name

Diwan User Manual Generation — Bilingual (AR/EN)

This automation converts a Diwan Committee Management System user manual into a fully translated, professionally formatted PowerPoint presentation using the client's official branded template. Instead of manually translating 85+ slides and reformatting them one by one, this prompt produces a complete 50-slide user manual in the target language in minutes — covering all 11 system sections with consistent branding, proper text alignment, and section-by-section structure.

Prompt

Fill this template for my client [Client Name] with the Diwan content, but in [Language: AR/EN].
Make sure all slides from the source are included and translated to [Language: AR/EN].

Requirements:
1. Use the [Client Name] template (.pptx) as the base for all slides
2. Translate ALL content from the Diwan user manual to professional [Language: AR/EN]
3. Maintain the full document structure:
   - Cover slide with title: "Committee Management System" and subtitle: "User Manual Document" + version
   - Table of Contents listing all 11 sections
   - Section dividers (purple/branded slides) for each major section
   - Content slides (white/branded slides) for all detailed content
   - Thank You closing slide
4. Include ALL sections from the source manual:
   Section 1: Introduction (version history, approval table, overview)
   Section 2: Visual Identity (logo, color palette, login background)
   Section 3: Login Page
   Section 4: Home Page
   Section 5: Dashboard
   Section 6: Committees Page (overview, creation, details, all 7 tabs: Data, Members, Meetings, Decisions, Tasks, Assignments, Documents)
   Section 7: Meetings Page (overview, creation form, meeting details)
   Section 8: Team Members Screen
   Section 9: Circulars Center (overview, creation workflow)
   Section 10: Executive Performance Dashboard (overview, committee details)
   Section 11: Roles (Committee Chairperson, Committee Secretary, Committee Member — each with their specific permissions and capabilities)
5. Consolidate duplicate content across roles while preserving unique permissions/capabilities
6. All text must be properly aligned for [Language: AR/EN] (RTL for Arabic, LTR for English)
7. Use the template's fonts as defined in the branded template
8. Output as a single .pptx file

Required Files

Attach both of the following files to your Claude conversation before pasting the prompt:

Description

The Diwan Committee Management System is a governance platform used by organizations to manage all aspects of committee operations — creation, membership, meetings, decisions, tasks, assignments, circulars, and executive performance dashboards. The source user manual contains 85+ slides documenting every screen and workflow.

This automation takes the full source manual and produces a professionally structured version in the target language using the client's official PowerPoint template, ready for client delivery without any additional formatting work.

What Gets Generated

A complete 50-slide presentation covering:

Template Slide Layouts

The client template provides 4 master layouts. Claude maps content to these automatically:

Full Content Mapping (Arabic to English)

Every section from the source is translated and mapped:

Key Benefits

• 85 slides to 50 slides — Consolidates duplicate role-based content while preserving all unique information
• Full bilingual translation (AR to EN) — Professional business translation, not machine-translated
• Brand-consistent output — Uses the client's official template with correct logo, colors, and fonts
• RTL to LTR conversion — Text alignment automatically adjusted based on target language
• Minutes not days — Complete manual generated in a single Claude session (~3 minutes)
• Version-agnostic — Works with any version of the Diwan manual (v1.0, v1.2, v2.0, etc.)

How to Use

1. Open Claude (web or desktop app)
2. Click the attachment button and upload both files (client template + Diwan source manual)
3. Copy and paste the prompt from the box above
4. Press Enter and wait for Claude to process (~2-3 minutes for the full 50 slides)
5. Download the generated .pptx file
6. Open in PowerPoint and add actual Diwan system screenshots where needed
7. Review, adjust version numbers if needed, and deliver to client

Best Practices

• Always use the latest version of both files — if the client releases a new Diwan version, update the source manual first
• Add actual Diwan system screenshots in PowerPoint after generation for maximum impact
• Update the approval table with real names and signatures before client delivery
• Verify the version number on the cover matches the latest Diwan release
• For a different client, provide their branded template file and replace [Client Name] in the prompt
• If you need the full 85-slide version with repeated role content, add to the prompt: "Do not consolidate. Keep all slides from the source, even if content repeats across roles."

Customization Options

Add any of these lines to the end of the prompt for specific adjustments:

• Different language: "Translate to Arabic" or "Translate to English"
• Different client: "This is for [Client Name] — use their branding from the attached template"
• Add screenshot placeholders: "Include [SCREENSHOT] markers on each content slide"
• Partial generation: "Only generate sections 1-6 (Introduction through Committees)"
• No consolidation: "Do not consolidate. Keep all slides even if duplicated across roles."

Quality Checklist

After generating the manual, verify the following before client delivery:

Adding Screenshots with Video

If you want the screenshots aligned and placed into the user manual automatically, follow this workflow:

Step 1: Record a Screen Walkthrough

Record a short video of the Diwan system screens. As you navigate each screen, say the name of the section out loud (e.g., "This is the Login Page", "This is the Committees Page — Data tab", etc.). Cover all 11 sections in order.

Step 2: Re-prompt Claude with the Video

Upload the video to Claude along with the generated .pptx file, and use the following prompt:

I have a user manual PowerPoint (.pptx) for the Diwan Committee Management System.
I also have a screen recording video where I walk through every screen of the system
and name each section as I navigate.

Please:
1. Watch the video and extract/identify the relevant screenshot for each section
2. Match each screenshot to the correct slide in the attached .pptx file based on
   the section name I say in the video and the slide title
3. For each content slide that has a screenshot placeholder or empty image area:
   - Crop the video frame to show only the relevant application screen
   - Remove any browser chrome, taskbar, or desktop elements
   - Place the screenshot in the slide with proper sizing and alignment:
     * Position: right-aligned on the slide for LTR, left-aligned for RTL
     * Size: approximately 45-50% of the slide width
     * Add a subtle drop shadow and 4px rounded corners
     * Ensure the screenshot does not overlap with the text content
4. Maintain all existing text, branding, and formatting — only add the screenshots
5. Output the updated .pptx file with all screenshots embedded

Sections to match (in order):
- Login Page
- Home Page
- Dashboard
- Committees Page (overview, creation form, details view, and all 7 tabs)
- Meetings Page (list view, creation form, meeting details)
- Team Members Screen
- Circulars Center (list view, creation workflow)
- Executive Performance Dashboard (overview, committee details)

Step 3: Review and Deliver

Open the updated file in PowerPoint, verify all screenshots are correctly placed and aligned, then deliver to the client.

Downloadable Templates

Conclusion

The Diwan User Manual Generation Automation eliminates the most time-consuming part of the documentation delivery cycle — translating and reformatting system manuals into polished client deliverables in the target language. By standardizing the process around a reusable prompt and branded template, any team member can produce consistent, professional output in minutes rather than days. Works for any client and supports both Arabic and English output.

This automation is part of the BC Automations consulting toolkit. Pair it with the Test Case Generation and Notification Template automations for a complete Diwan documentation suite.